UNIQUE STUDENT IDENTIFIER

INFORMATION FOR TRAINING PROVIDERS

The Unique Student Identifier (USI) initiative will impact all providers of nationally recognised training once implemented. Once implemented it will become a requirement under Commonwealth legislation and their conditions of registration that providers have a valid USI for a student before they issue that student with a qualification or statement of attainment. This applies to new students, pre-enrolled students and continuing students. The process for all students to obtain a USI (or for training providers to apply on their behalf with the students permission) is the same.

Once USIs become available, new and continuing students undertaking nationally recognised Vocational Education and Training (VET) courses will need to have a USI to receive their statement of attainment or qualification.

Upon implementation of the USI initiative, an individual can apply for a USI account through the USI website.

Training providers will not be required to apply for a USI on behalf of their students, however this service will be available through the USI System and may be the most appropriate process in some circumstances. This service can be accessed through the website or alternatively via a webserver interface with their Student Management System.

The introduction of the USI will link with new VET data collection and reporting requirements. Once implemented, the USI will become a mandatory data field for reporting.

Portals for both students and training providers are available HERE

REQUIREMENTS FOR TRAINING PROVIDERS

When the USI scheme has been introduced, training providers will be required to:

  • Collect a USI from each student
  • Verify a USI supplied by a student
  • Ensure a student has a valid USI before conferring a qualification or statement of attainment on that student
  • Ensure the security of USIs and related documentation
  • Destroy any personal information which is collected solely for the purpose of applying for a USI on behalf of a student.

Training providers will be required to have a valid USI for an individual before they issue a qualification or statement of attainment to that individual. Where a training provider has applied for the USI on behalf of the student and has received the number directly from the Student Identifiers system that USI is taken to have been verified. If the training provider has been given the USI by the individual, the training provider can verify that USI online through the USI System using one of several options.

(Excerpt from Dept of Industry website – 04Jul14)

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